The Project Manager delivers assigned Flow projects and workstreams across the full project lifecycle (Concept → Design Development → GFC Documentation → FF&E Selection → Site Execution → Handover), managing day-to-day scope, schedule, coordination, and documentation under the direction of the Senior Project Manager and Head of Design Management. The role covers Flow's full project taxonomy--ground-up developments, conversion projects, third-party standard conversions, and tenant improvements/fit-out. The Project Manager is the operational engine of delivery--running programs, tracking actions, driving the RFI/submittal cycle, and keeping cross-discipline coordination moving across architecture, interior design, structural, MEP, and landscape teams, while maintaining rigorous documentation discipline and escalating risk and change early.
Responsibilities
- Deliver assigned projects and workstreams across the lifecycle under the direction of the Senior Project Manager
-
Maintain project programs, milestones, and action logs; track progress against baseline and flag slippage early
-
Coordinate day-to-day across architecture, interior design, structural, MEP, and landscape teams, chasing deliverables and closing open items
-
Manage the RFI, submittal, and approval cycle, enforcing agreed turnaround times
-
Maintain project documentation under version control in the CDE; keep registers current and accurate
-
Prepare and issue meeting minutes, progress reports, and trackers to the Senior Project Manager on a defined cadence
-
Review consultant and contractor deliverables for completeness against scope and brand standards
-
Log changes and variations into the register; support cost-alignment and formal approval routing
-
Support risk identification and maintain the risk register with documented mitigation actions
-
Coordinate site queries and support execution, escalating technical issues to the relevant discipline lead
-
Support handover—compile as-built and FM documentation and drive close-out checklists to completion
Ideal Background
- Bachelor's in Architecture, Engineering, Construction Management, or a related built-environment discipline; PMP or CAPM certification preferred
-
6–10 years of experience in project management on mid- to large-scale real estate development projects
-
Background at a real estate developer, project management consultancy, or tier-one contracting or consulting firm, with direct exposure to design-through-delivery project management
-
Delivery support experience on at least 2–3 mid-to-large real estate projects across ground-up, conversion, and/or fit-out types
-
Working coordination experience across architecture, interior design, structural, MEP, and landscape disciplines
-
Strong documentation, tracking, and reporting discipline
-
Familiarity with FIDIC/AIA contract principles
-
Proficiency in Primavera P6 or MS Project, Procore or equivalent CDE platform, Bluebeam Revu, AutoCAD, and Revit (review level)
-
Comfortable with AI-assisted PM and productivity tools (Monday, Airtable, Notion)
We take care of our people so they can do their best work.
- Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
- Time Off PTO and paid holidays.
- Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
- Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.