Events Operations Coordinator
Think of your favorite book from childhood. Got it? Great. Now, that warm, joyful feeling you have right now—that’s what we do. Literati is a modern children’s book company focused on helping kids fall in love with reading at every age and stage. We make it easy to find great books through our school book fairs, school store fundraising platform, and book clubs using a unique mix of expert curation and data science. We’re on a mission to help parents ignite a love of learning and a love of life.
As an Events Operations Coordinator for Literati, your role is to help scale our national conference and event operations while ensuring a consistent, professional, and engaging brand experience across every touchpoint.
In this role, you will primarily support conference planning, logistics, and operational infrastructure while partnering closely with Sales, Marketing, Creative, and Operations teams to coordinate event assets, inventory, and post-event follow-up. You’ll help build scalable systems and repeatable processes that support both brand growth and revenue generation.
This role is based in the greater Chicagoland area (Chicago or surrounding suburbs) and requires occasional travel to our Elgin office (approximately 3–4 times per year) and national conferences (approximately 3–4 trips per year), which may include evenings and weekends.
The salary band for this role is $50,000–$60,000 annually. This position is classified as exempt and is not eligible for overtime pay.
RESPONSIBILITIES
Conference Operations & Execution
Own conference calendar management, registrations, exhibitor deadlines, logistics, and booth execution
Coordinate conference materials, sponsorship deliverables, staffing logistics, shipping, and travel communication
Partner with Operations to ensure conference assets and materials are prepared, shipped, and event-ready
Support post-event reporting, lead handoff, and conference debrief processes
Operational Infrastructure & Cross-Functional Coordination
Build and maintain conference playbooks, timelines, inventory tracking, and operational processes
Standardize conference booth packages and materials to support scalable event execution
Partner with Sales, Marketing, Creative, and Operations teams to coordinate conference execution and materials
Create and manage creative briefs while tracking timelines, approvals, and delivery of conference assets
Monitor post-event lead follow-up activity and flag gaps in sales engagement
Maintain clean and accurate data across event and lead management workflows
Additional Team Support
Support webinar logistics, lead queue coverage, incentive fulfillment, and occasional community engagement needs
Become fully trained to support conference attendance and onsite execution when needed, independently
Other duties as assigned
Success in this role looks like
Conferences and events are executed proactively, with deadlines met
Conference materials, inventory, and logistics are organized, scalable, and consistently event-ready
Cross-functional workflows run smoothly, supporting efficient event execution and post-event follow-up
REQUIREMENTS
2+ years of experience in event coordination, conference support, marketing operations, sales support, project coordination, or related fields
Strong organizational and project management skills with exceptional attention to detail
Experience coordinating multiple projects and deadlines simultaneously
Excellent written and verbal communication skills
Ability to collaborate cross-functionally in a fast-paced environment
Experience with Google Workspace, Microsoft Office, and CRM systems such as Salesforce is preferred
Ability to travel occasionally for conferences and events
ABOUT LITERATI
We offer competitive salaries, medical/dental/vision insurance, 401k, short-term disability insurance, parental leave, employee assistance programs, flexible work schedules, and flexible time off.
We are dedicated to cultivating and preserving a culture of inclusion and connectedness that sees, reflects, welcomes, and celebrates the innovation and talent of a diverse array of people. We seek people with drive and a touch of alchemy. We also recognize that some people—particularly underrepresented groups, women, BIPOC, and LGBTQ+—may not be comfortable applying to a position unless they meet 100% of the qualifications. Even if your experience isn’t a precise match for the role, we highly encourage you to apply. And if your career has taken you to some spectacular (or spectacularly strange) places, we love a good story.